Summary – Document storage folder for supplier remittances

Purchase ledger remittance advices cannot be re-printed if for example a copy remittance needs to be sent to a supplier; though if saved to Document Storage (introduced for remittances in Sage 200 version 12.00.0031) they can be picked up and re-sent from there.

How do I do this?

Accounting System Manager >> Settings >> Document Storage Settings

Storage Preferences – selected if printed and/or emailed documents are to be stored.

Select Layouts – choose which layouts [documents] should be stored – for purposes of this article select the Remittance layout(s) you use.

Confirmation – select if you would like to be asked for a confirmation before sending any documents to storage – this will pop-up a message when remittances are being printed asking “Do you wish to store the documents – Yes/No”.

Depending on the settings you selected above, when you print or email remittance advices (via the Purchase Ledger >> Period End Routines >> Payment Processing menu) the remittances will also be stored to the folder you selected on your server.

In that folder you will find sub-folders \1\Artefacts\Supplier\

Then there are folders for each supplier account number where a document has been stored, then a folder named Remittances.

Within the Remittances folder you will find the saved remittances as .pdf documents, the name of each document includes the date and time it was saved.

Further Information

If you have any questions about this or need assistance, then please contact the GCC Group Support Team on 0345 260 1151 or servicedesk@gccgroup.co.uk

Sage 200

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