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How to upload your profile photo to your Microsoft 365 account


You can add or amend your profile photo within the Microsoft 365 Portal, or while using Microsoft 365 applications on your computer, or in a browser on your phone.

Your photo will appear everywhere there’s a profile photo circle in Microsoft 365.

How do I do this?

To add a profile photo to your Microsoft 365 account, follow the steps below:

1. Find a photo either stored locally on your machine or within your One Drive.
Note: this photo needs to be smaller than 4Mb and be a .jpg, .gif or .png file format.

2. Sign into your Microsoft 365 account via:

3. Select the circle in the upper right-hand corner of the web page, that currently shows your initials or an icon of a person.

Microsoft 365 Initials

4. In the My Accounts pane, select the circle that displays your initials or the icon of a person.

Microsoft 365 Profile Picture

5. Upload your profile photo and apply.

NOTE: if you or your IT Administrator to Microsoft 365 has already added a profile photo, it will appear in the circle, you can either keep this image or follow the steps above to change it.

Further Information

If you have any questions about this or need assistance, then please contact the GCC Group Support Team on 0345 260 1151 or

Microsoft 365

In our personal and business lives, we’re becoming more connected than ever. Microsoft 365 is the world-class cloud-based platform which helps you to achieve your goals from anywhere.

Microsoft 365 is a suite of apps bringing together all the greatest Office applications in one cloud-based platform, enabling your people to connect, collaborate and get things done from anywhere.

Applications that help you stay connected and get things done include:

  • Word
    Microsoft’s iconic word processing program allows you to create and share documents, now with intelligent document support.
  • Excel
    Simplify complex data with the world’s most-used spreadsheet program.
  • PowerPoint
    Create and share outstanding presentations.
  • Teams
    Bring everyone together with secure video & call conferencing, instant messaging, and collaboration.
  • Outlook
    Manage all your emails in one place.
  • One Drive
    Save files securely and access them at any time, from anywhere.
  • SharePoint
    Create team sites to share information, files, and resources.

Plus, other useful applications such as Exchange, Intune and Azure Information Protection.

Speak to us today to find out how which Microsoft applications could be deployed in your business.