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How to view multiple calendars in Outlook using the Overlay feature

Summary

Microsoft Outlook allows users to view multiple calendars at the same time (side by side) or combined into a stacked overlay view.

This overlay view is a great feature that enables you to see availability across multiples calendars on the same screen.

This is especially useful for checking the availability of colleagues before scheduling a meeting.

How do I view calendars in an overlay view?

1. From within your local Outlook client, simply select the Calendar icon, which is located at the bottom of the application.

Calendar icon in Outlook

2. Then simply select the calendars you wish to view. There are few different ways you can do this:

  • The left-hand pane of Outlook shows ‘My Calendars, Other Calendars, Shared Calendars’ and any other calendars you already have access to.
    If you’d like you view one of these, just check the tick box next to the calendar.
Microsoft Outlook Shared Calendars
  • If you’d like to a view a calendar that is not appearing in the above view, you can use the ‘Add Calendar‘ function, which can be found on the top ribbon of Outlook.
  • Navigate to the ‘Add Calendar button’.

Add Calendar in Microsoft Outlook
  • A drop-down menu will appear, enabling you to add a calendar from various locations.
How to add calendars in Outlook

3. Once you have selected the calendars you want to view, the below screen will then appear.

Calendar in Microsoft Outlook

5. You can then right-hand click on the first calendar and select “Overlay”.

Overlay calendar in Microsoft Outlook

6. This will display the calendar in an “overlayed” view.
If you want to display more than 2 calendars, simply repeat the above steps.

Further Information

If you have any questions about this or need assistance, then please contact the GCC Group Support Team on 0345 260 1151 or servicedesk@gccgroup.co.uk

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