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Should I schedule my backups in advance in Sage 50?

Sage 50 Accounts

Summary – Backup Manager

When using your accounting software, leaving backups to chance is crazy! 

With Sage 50cloud Accounts you have the ability to schedule backups to run automatically and there’s no need to log users out whilst doing so.

Using Backup Manager you can schedule check data and backups to run automatically even if you don’t have the software open. And you can still work while your checks and backups are running.

This means you don’t need to worry about them – it’s a great time saver with added peace of mind.

How do I schedule check data and backups?

1. Log in to Sage Accounts with the Manager logon name and password.

2. Click File, click Schedule back up then click the Settings tab.
* More information about these fields can be found below in step 3a.

3. Enter your backup schedule settings as required.
a) More information about these fields:

Check data and backup schedule

Choose whether you want to run check data,
or backups, or both, and how often you want to
run them.
The time is based on the server clock,
not the clock on the local computer.

Company name

Select the companies you want the check data
and backup schedule to apply to.
The same schedule applies to all selected

File types to include in the backup

Select the types of files you want to include in
your backups. Accounts data is always included.

Backup location

By default, backup files are saved to
C:\SageBackups on the computer where your
data is stored. You can also store your backups on any fixed drive on your server, and if required, click Edit folder to enter a specific path.

Server disk space limit

Backups are created automatically as long as there
is sufficient space on your server hard drive.
By default the backup manager will create backups as long as there is at least 20 GB of space. You can change this if required.

4. To save the backup schedule, click Save.

Once you’ve set up your schedule, you can manage your backups and check data results all in one place.

If you ever want to turn off scheduled check data or backups, simply click File then click Scheduled back up and click Settings and clear the check boxes as required.

NOTE: The scheduled backups are created on the computer where your data is held, so this computer should be left on for scheduled backups to work.

Further Information

If you have any questions about this or need assistance, then please contact the GCC Group Support Team on 0345 260 1151 or

Sage 50

Create a more agile, efficient & modern business with Sage 50 Accounts.

Sage 50 combines the power of desktop accounting with cloud computing, allowing you to access your critical information any time, from anywhere.

The automated data-capture, in-depth reporting, and built-in help & guidance offered by Sage 50cloud accounts makes it an accounting system for the digital age.

There are 2 variations of Sage 50cloud accounts available:

  • Sage 50cloud Standard
  • Sage 50loud Professional

Sage 50cloud Accounts gives you the ability to leverage & act upon accurate information – which is at the core of all successful business operations.

Speak to a member of the GCC team and find out more about Sage 50cloud.