Summary – What to do if you have found a bug with charity fund numbers

During a recent data repair, have you found a bug in Sage 50 Accounts whereby charity fund numbers which have Hex FF as their significant byte are mistaken for deleted records?

This will result in the fund record being deleted if you run Recovery Tools, a Reindex or a Compress via File > Maintenance

This means that the fund record will no longer be listed, transactions cannot be assigned to the fund and any existing transactions will no longer be included in the charity reports.

Read on to find out how to avoid this.

How do I avoid this?

The following charity fund numbers should be set as DO NOT USE when you get to them:

• Fund number 255 (Hex = 00FF)
• Fund Number 511 (Hex = 01FF)
• Fund Number 767 (Hex = 02FF)
• Fund Number 1023 (Hex = 03FF)
• Fund Number 1279 (Hex = 04FF)

To set the fund numbers to DO NOT USE navigate to: ‘Charitable Funds > Select the fund from the list > Edit > enter DO NOT USE in the Name.‘

You can then create a new fund record for the required fund.

Further Information

If you have any questions about this or need assistance, then please contact the GCC Group Support Team on 0345 260 1151 or servicedesk@gccgroup.co.uk

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