Blogs & News
How to create a signature in Outlook
11 April 2023
Summary
A signature on an email can reassure clients and act as a way of legitimising your message. This blog will teach you how to create a signature in Outlook and add it to your emails.
How to create a signature in Outlook
1. Click the File tab and proceed to click Options.
2. In the Outlook Options box under the Compose messages subheading, click on Signatures.
3. In the Select signature to edit sub box, choose New and then type in the name for the signature.
4. In the Edit Signature sub box, write your signature.
TIP: There are some options to customise your signature in here but for a wider range of customisation create your signature on word and then copy it into the box. Images and social media icons can also be added to the signature.
5. Under the Choose default signature box you have several options:
- In the email account box, select an email to associate to the signature.
- If you want to automatically add your signature to emails, then in New Messages select one of your signatures.
- If you want to automatically add your signature to replies and forwards, then in the Replies/forwards box choose a signature.
6. Choose OK to save your changes.
Additional Information
If you ever want to just manually add your signature to a specific email, then when composing a message select Signature in the Message Tab to pick the signature you desire.
Further Information
If you have any questions about this or need assistance, then please contact the GCC Group Support Team on 0345 260 1151 or servicedesk@gccgroup.co.uk
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Plus, other useful applications such as Exchange, Intune and Azure Information Protection.
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