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How to keep your Sage 50 information secure


In Sage 50 Accounts, you have the ability to create letters or reports in a password protected PDF format.

You can save reports and layouts as PDF documents. To keep the information secure, you can also set up passwords and restrictions on printing, amending and copying content from the documents.

How to apply a password and restrictions

1. Select the document\report you wish to change, then click Edit.

2. In Report Designer, in the Report Explorer pane, click the document name.

3. In the Properties pane, click Security Options then click the finder button.

Security options in Sage 50

3. Change the security options as required:

  • Do not encrypt the PDF document – To apply no security settings to the document, select this option.
  • Encrypt the PDF document with a fixed password – To enter a case sensitive, fixed password to the document, select this option then enter your password. This does the following:
    • If you run a report to PDF file the password is applied.
    • If you email a copy of the layout, for example, when producing a statement run, this password is applied to every .PDF attachment.
  • Encrypt the PDF with a password defined by an expression – To use a password you have entered within your Sage 50 Accounts data, for example, the customer’s reporting password.
    • To the right of the Expression box, click the finder button.
    • In the Expression Editor window, in the Fields pane, browse to and double-click the required variable, for example SALES_LEDGER.REPORT_PASSWORD, then click OK.
  • Restrict operations on the PDF document – To restrict what can be done to the PDF document once it’s created, select this check box then amend the options as required.

5. To accept the settings, click OK.

6. On the menu bar click File, then click Save As.

7. Enter a new file name then click Save.

8. On the menu bar click File, then click Exit.

Further Information

If you have any questions about this or need assistance, then please contact the GCC Group Support Team on 0345 260 1151 or

Sage 50

Create a more agile, efficient & modern business with Sage 50 Accounts.

Sage 50 combines the power of desktop accounting with cloud computing, allowing you to access your critical information any time, from anywhere.

The automated data-capture, in-depth reporting, and built-in help & guidance offered by Sage 50cloud accounts makes it an accounting system for the digital age.

There are 2 variations of Sage 50cloud accounts available:

  • Sage 50cloud Standard
  • Sage 50loud Professional

Sage 50cloud Accounts gives you the ability to leverage & act upon accurate information – which is at the core of all successful business operations.

Speak to a member of the GCC team and find out more about Sage 50cloud.