Blogs & News

Back to articles

What is Microsoft Dataverse storage capacity in Dynamics CRM?


Your Microsoft Dynamics 365 CRM will store information in 3 separate areas, and each have different purposes, allocation amount and costs.

The 3 areas are:

  • Database – information such as Account, Contact, Opportunity

  • File – attachments linked to Notes or Emails

  • Logs – audit history (if enabled on your system)

Here is Microsoft’s link for their explanation.

How is it allocated in Microsoft Dynamics 365 CRM?

Your environment will by default receive an amount of storage.

If you have purchased Enterprise licenses, you get additional storage for each user.

TypeDefaultAdditional per user
Database10 GB250 MB
File20 GB2 GB
Logs2 GBn/a


If you exceed your storage in any one of the 3 areas, additional storage can be purchased by contacting your GCC account manager OR taking one of the precautionary steps mentioned below might keep you going for a bit.

Have you recently received messages from Microsoft warning you that you are over capacity?

What is the biggest culprit?


GCC Suggests

Global Search uses indexes on each table and field which is searchable. Limit/remove fields and tables which are not necessary or regularly used.

Implement an add-on application which strips email rich content and saves it to Azure without effecting the user experience.

Review your usage of Activities on the Timeline.
Can your company get by with less?

Store all files and pictures associated with data on the linked SharePoint document area.

Implement an add-on application which will move email and note attachments and save it to a designated SharePoint area without effecting the user experience.

Delete old audit logs either by date or by file type.

Limit the tables and fields which are audited.

Further Information

If you have any questions about this or need assistance, then please contact the GCC Group Support Team on 0345 260 1151 or

Microsoft Dynamics 365 CRM

Microsoft Dynamics 365 CRM is a comprehensive customer relationship management software, used by small medium & enterprise sized businesses, to give you and your team the power to drive sales growth.

Connect your sales, marketing, and service teams with Microsoft Dynamics 365 CRM – breaking down any data silos.

Dynamics 365 CRM offers a choice of role-based CRM modules: sales, marketing, customer service & field service – simply choose which modules are needed for your business.

This progressive technology helps you to:

  • Generate insights
  • Analyse performance
  • Attract new customers
  • Retain existing customers

Speak to a member of the GCC team and find out more about Dynamics 365 CRM and Customer Engagement.